Asset management for renewable energy

We record accounting entries as well as calculate and enter the corresponding depreciation provisions. We also take care of the company’s bookkeeping and correspondence.

We manage the company’s income statement, as well as the preparation and processing of preferential credit lines and tax deferrals.

We prepare and process payment orders and manage debt payments according to the schedules established in the financing and intra-group debt agreements.

We also manage companies’ income and tax accounts on behalf of our clients.

We prepare monthly or quarterly financial statements and annual statutory accounts. We file these statements in the Business Registry and can even manage the external accounting audit at the client’s request.

We make managing tax obligations related to renewable projects simple. We monitor regulatory compliance and create an annual schedule of tax obligations, giving our clients the peace of mind that comes from knowing that they are fully tax-compliant.

However, we do more than just planning – we also prepare and file tax returns and manage tax refunds. We also maintain, if necessary, a direct and fluid relationship with the tax authorities for all tax-related matters.

Renewable energy plants require a substantial investment and a long-term financing plan. Vector Renewables has specialists in the management of structured and highly customized financing (project finance).

We monitor and verify specific obligations, preparing the annual budget (profit and loss and cash flow) and reports for financial institutions. We round out this service with cash flow updates and liquidity analysis.

The company that manages the plant needs to regularly present financial reports to its shareholders. To this end, our commercial asset management department submits monthly financial statements and a quarterly executive management report.

Renewable assets involve an almost overwhelming number of legal and corporate issues Nonetheless, everything is easier if you outsource them. Vector Renewables helps our clients with board of directors and shareholder meeting minutes.

We manage the company’s legal records and all contractual documentation. This gives our clients more time and greater peace of mind.

A renewable energy plant does not run on its own. We remotely monitor the facility (and record the main KPIs), analyzing incidents, checking alarms and reviewing performance on a daily basis. We also monitor preventive and corrective operation and maintenance tasks, review SCADA (plant control software), harness virtual reality to manage parameters and directly report detected incidents to the facility’s O&M contractor.

This is a key aspect of asset management. On a monthly basis we check that the plant is operating optimally by diagnosing deviations between actual and expected performance, identifying incidents, analyzing the causes and proposing improvements to the plant and the operator’s activities. The purpose of all this is to extend the plant’s technical life, as well as to increase production.

We take care of monitoring the performance of the asset during operation and maintenance. To this end, we maintain direct and ongoing communication with the team of professionals working on the project. Here we can work holistically or on specific tasks – asset and evacuation infrastructure, project failures, defects and breakdowns, energy harvesting systems, trip reports, electrical system failures and defects, site maintenance and project performance.

We also provide support in the annual validation of the preventive O&M plan together with the fulfillment of the obligations contained in the contract and the handling of any claims. We also coordinate the required corrective maintenance repairs at the plant with the O&M company.

On a quarterly basis, we schedule visits to the plant or portfolio of plants, checking the general condition of the facility, verifying the main corrective and preventive measures, holding meetings with the operator and providing advice on any incidents detected.

When plant incidents occur, we coordinate all maintenance or repair work in order to minimize the impact on the asset’s production.

Our team is responsible for monthly production checks, revenue calculation and verification, claims processing with the offtaker or energy buyer and communication with the key billing and payment counterparts. We also coordinate the measures required to ensure the correct billing of the energy transferred to the grid.

We ensure that the risk prevention company complies with its obligations regarding the project. This involves coordination and supervision, annual prevention audits and reviews of operating procedures and the maintenance of all third parties involved.

We also ensure all related regulations are complied with, monitoring environmental obligations and managing incidents and near misses.

We plan, coordinate and supervise the asset’s major milestones to ensure the plant’s success. Specifically in terms of O&M, we take care of monitoring compliance with obligations, reviewing procedures and validating the annual preventive plan, handling any relevant claims if necessary.

We also coordinate with the O&M company to carry out corrective plant maintenance and manage the sale of electricity on the wholesale market with the submission of production estimates.

What's more, as specialists in technical asset management, we also handle the following:

• Direct relationship with the plant’s local environment (municipalities, neighboring landowners, energy regulators etc.) associated with the operations of the company behind the project.
• Management of compliance with the obligations taken on by the company in terms of current permits and licenses, as well as any regulatory requirements.
• Supervision of the work performed by the surveillance company. We also take care of the coordination and follow-up of the steps required in response to a breach of security in the project.
• Verification of compliance with EPC guarantees (related to ensuring compliance with the design contract, the supplies required and the construction of the facility). If necessary, we also handle any relevant claims.
• Verification of compliance with EPC guarantees (related to ensuring compliance with the design contract, the supplies required and the construction of the facility). If necessary, we also handle any relevant claims.
• Coordination of project operation activities performed by external technical advisors.

Our technical asset management team processes and coordinates insurance claims, including claim follow-ups, until these are settled and the client receives compensation. We fully cooperate with all parties involved (O&M provider, insurance broker, insurer, expert firm, security company etc.)

One of our technical asset management jobs is to provide our clients with detailed monthly technical reports on their plant. These documents provide a specific insight for a detailed understanding of the asset’s status.
Reports include production data, technical and contractual availability, summary of major malfunctions (with all the actions taken since their start and current status), permits and other legal issues.

These reports also include the detection and mitigation of any issues that may impact production, budget performance, KPI control reports, project revenues and everything related to health, safety and environmental protection. We also include major maintenance tasks (preventive, corrective and predictive) for the month and those planned for the following month, as well as preparing quarterly executive management reports for many of our clients.

These include the main actions that require follow-up or decision-making.

As experts in renewable asset management at the technical level, we can also review the O&M provider’s report. We notify the client if we detect any discrepancies between our report and the supplier’s report.

We provide a comprehensive analysis of the data and performance of the plant and its main equipment. As asset management consultants, we present different proposals and action plans to optimize facility performance, always keeping in mind the cost and benefits of its implementation.

Looking for an expert to conduct a technical analysis of the plant? Vector Renewables offers this service to solar and wind farms.

This technical analysis covers thermography, I-V curves, power curves, performance study of large components, blade alignment or anemometer measurements, alarm-based performance (to avoid preventable alarm-related losses), vibration analysis and blade inspections (cracks, defects etc.)

Improving a facility's operational contracts is a strategic part of asset management. By analyzing and reviewing associated scopes and costs, we can optimize the asset while ensuring that the plant runs seamlessly.

PPAs (power purchase agreements) are a challenging aspect of renewable asset management. This makes it particularly important to seek an expert to manage and analyze these contracts. Vector Renewables provides PPA support with a detailed analysis of the potential risks associated with these agreements.

We coordinate and provide technical support in all bidding processes for operating contracts (for the right to use assets belonging to other companies).

We also plan follow-up meetings with vendors, Q&A sessions, scope reviews and comparisons of all submitted proposals with the best option.

Do you need help with your plant’s power supply contracts? One of our strengths in asset management consulting is the study and analysis of the supply contract and the plant's power and usage status. By reviewing and making adjustments we can optimize the cost of the contract.